Accounting
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Bills and Passcodes
Our Goal: Love and Respect
Love & Respect for children, teachers, and families!
Every child, teacher, and parent is unique. We treat everyone with respect and try to bring out the best in everyone. Our goal is to provide high-quality care and education in a social, fun, and nurturing environment. We want kids to continue through life after preschool with knowledge, kindness, and respect!
Mission Statement
Where learning and love go hand and hand! When children are nurtured, the power of learning is endless. When teachers are educated, the power to teach children at their highest potential is natural!
Here, at The Gift of Kids, we believe in love and education both for teachers and for students. Where there is kindness and respect, there is learning!
Philosophy
Our number one priority is putting the needs of the children first. We believe in open communication. We work with and listen to our families to create a happy environment where kids can feel comfortable and loved. We are dedicated to providing high-quality programs taught by educated teachers in a fun-loving environment.
Curriculum
Monthly Curriculum
Coming soon!
FasTracKids Info
Coming soon!
Communication To Parents
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Subbing
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Introductions
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Conferences
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Assessments
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ProCare
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Ouchys
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Communication Etiquette
When subbing in a classroom, please start off the day with a quick message to the parents in the classroom that you will be in there. Example: Good morning families, my name is Miss Dotty and I will be in your child's class today subbing for Miss Lucy. Your child knows me well here at The Gift of Kids (describe why) and I will be here to answer any questions! I look forward to spending the day with your child and communicating our activities throughout the day!
Always introduce a new teacher or an aid by using MISS and their first name. Always introduce your self to the children when entering a room and saying goodbye when you exit!
When communicating with parents. Always note the positive with their child. If there is an issue with behavior or academics, talk to a parent about a solution. Parents want to hear solutions and how we will fix the problem!
These are done twice per year in the 3's and up. Usually September to see their foundation
Exposure Notices
Files
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Perfect Teacher File
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Perfect Student File
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Past Files
Title 22 regulates the content of teacher files. Teacher files are kept in the file cabinet that is located by the entry door. This cabinet contains teacher files and students' files. It must be kept locked at all times. When we have a new teacher, we must create a "new file" located in the cabinet behind the entry desk. The two-hole punch is located in the drawer in the same cabinet. Gift of Kids likes to keep our files organized with required LIC forms on one side and our forms that are required on the other side.
Title 22 regulates the content of student files. Student files are kept in the file cabinet that is located by the entry door. This cabinet contains teacher files and students' files. It must be kept locked at all times. The key is located in the entry door of the back office. When we have a new teacher start, we must create a "new file" located in the cabinet behind the entry desk. The two-hole punch is located in the drawer in the same cabinet. Gift of Kids likes to keep our files organized with required LIC forms on one side and our forms that are required on the other side.
Files must be kept for three years. If a child is no longer in attendance, inactivate that child from ProCare and take their file to the box in the prep room labeled kids files. The same goes for teachers.
Job Descriptions
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Director
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Assistant Director
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Fully Qualified Teacher
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Teacher Aide
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Team Supervisor
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Cook
For the complete job overview, click here.
For the complete job overview, click here.
For the complete job overview, click here.
For the complete job overview, click here.
For the complete job overview, click here.
For the complete job overview, click here.
Maintenance and Services
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Contacts and Phone Numbers
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Who To Call
- Boyde Plumbing
- Solice heating and air
- Cemo Commercial
- Boyde Pluming (any plumbing needs)
- Grape Vine Apparel
- FasTracKids
- Cemo Commercial
Attach all bills and passcodes, etc.
New Enrollments
Coming soon!
How to Enroll a New Child
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Parent Knowledge
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Teacher Knowledge
New Enrollment: How to enroll a new child
1. Add a child to Procare using first and last name after that’s in you will see … invite parent.
2. Add parent and invite parent using name and e-mail. You or the parent can add Birthdays, authorized pick up, etc etc. We will need to highlight the days the child comes including am or am and pm.
3. Notify parents that you are sending an invite on Procare and they can add info and pictures of the child.
4. Go to child and click the billing icon OR go to billing and search child.
5. Any child starting on a mid-month other than the 1st will need to be prorated.
To add a prorated amount do the monthly tuition times 12 months in the year divided by 52 weeks and divide by days attended. This gives you a daily to multiply by the days left in the month.
6. Create an invoice
7. Put details in the bar such as “prorate”. And invoice it for today’s date.
8. Recurring plan starting the 1st.
9. Find the “plan” that matched the dollar amount.
10. Click that plan and then that child
11. Make sure plan dates are current…. 6th to the last date, due date, and 26th (of current month) for next month.
12. Don’t forget to create an invoice for enrollment!
13. Add a child to rosters
14. Print roster
15. Talk to a teacher about children starting and when they are starting and ask the teacher to send a WELCOME Procare message and what to bring.
Every new child should be on Procare, The Roster, and The Billing with communication to the classroom!
Parent Payment
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Due Dates
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Tuition
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Late Payments
Parent Handbook
Coming soon!
Staff Training & Requirements
Changing Diapers in Child Care
Teacher Handbook
For the full PDF version of the Teacher Handbook, click here.
Website
Our website (thegiftofkids.net) is handled by Front Street Media.
Please contact Deena (deena@frontstreetmedia.com) for the following:
- Any site content (text, images, pdfs, links, etc.)
- Changes or updates (phone numbers, addresses, license #, etc.)
- Updating card on file for website hosting
- Any custom feature requests or inquiries
- Creating or modifying pages, forms, or menus
- Fixing any site issues (forms are not sending, site not loading, errors, etc.)
Tours
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How To Conduct a Tour
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Ideal During 9:30 or 10:30
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Pre-Tour
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Tour-15-20 Min (Tops)
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Post-Tour
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Follow-Up
Please follow these steps when conducting a tour:
- Book a tour during curriculum hours such as 10:00, 10:30 or 10:30. It is not a good idea to book a tour during nap (1:00-3:00).
- Tour the school including each room and our outdoor areas. Let them know we are on an acre so kids have their own playgrounds for lots of outdoor fun.
- Talk about our curriculum, centers (such as science, math, art, dress up and writing areas). Make sure to mention Spanish, yoga and sign language. We also offer Soccer Shots for an additional charge which has several sessions throughout the year.
- Talk about teacher:child ratios for each class.
- Talk about safety, cameras, procedures on pick up, etc.
- Discuss teacher qualifications and certificates such as CPR and First Aid.
- For younger children in diapers, discuss how often diaper changes happen etc.
- Talk about our healthy menu and let them know that every teacher knows of allergies and special dietary needs.
- Know how to access our tuition rates on our website (this often comes up).
- Explain and demonstrate Procare for messaging, billing etc.
- Close the deal with an enrollment sheet that can be emailed back to us later. If they want to enroll right on the spot, do not accept money for the enrollment fee unless you have been told or know there is room for their child. If unsure, explain you will find out about openings and someone in the office will call them.
- Follow up with a phone call.
When a tour comes in, be ready. Know the child's name and the parents name. Know the room they are in and find out why they are looking for daycare and why they might have left another place. Use that to convince them to join ours. NEVER BAD TALK ANOTHER DAYCARE.
The average tour should take about 15 minutes and Should be an orchestrated event. It should be delivered with a team member with the highest level of sales and people skills. We are selling or services to people who do not know us or trust us and it is thousands of lifetime customer dollars.
- How does the center smell?
- Did the outside get cleaned up of any trash?
- Light music playing in the background?
- Did you notify all the teachers coming in?
- Welcome sign in the entry with their names on it!
- Sent an e-mail or text to remind them!
- Did you offer them a snack or beverage (a great idea for a snack bag and water)?
- Discuss hot topics from the phone conversation.
- Have the tour stop in the entry to highlight the teachers and core values (mission statement).
- Introduce family to the teacher and show their classroom
- Create scarcity (one spot)
- Show curriculum
- Give them a treat on the way out with an enrollment form.
People want what they can't have... so create scarcity. Only one spot! Even if there's five spots. you're not lying, there is one! F.O.M.O (Fear of missing out).
If they say I have 3 other tours or I have to talk to my husband (F.O.M.O)!!! Pg. 73 and 74 of CCM
- Send a thank you for touring
- Follow up in 1-2 days to see if they had any questions
- Capture their information in the database to market to them at a later date if they do not attend.
Not following up is like running a 26.2 marathon and quitting 100 feet before the finish line. Tours need to hear back from you! They need to know that you care. Doing this will make us stand out!
Paper follow-up checklist:
- Did you call and ask if they have any questions.